If you are an extremely organized worker-bee able to thrive in a fast-paced environment, we have the perfect job for you!
We are looking for a reliable People & Office Coordinator who is willing to help our office operate effectively every day so employees can perform to their highest ability. If you want to join our company and make a direct impact on the overall health and happiness of our employees, we’d love to hear from you!
Entrio operates in three countries across the region (Croatia, Slovenia, Bosnia and Herzegovina). With our growth rate at over 50% per year, we’re on track towards our vision of becoming the number 1 event platform in Southeastern Europe. Our international team at Entrio is made up of 30 young people who are passionate about events, music, and technology. We enable hundreds of event organizers manage ticket sales, promotion and optimize their events for success.
Each year, we help over a million people enjoy the best regional concerts, conferences, festivals, matches, and performances. This year we will have more than 4.500 events!
We recently moved to a new office which is in the final stage of decoration. Help us bring it to perfection. This is a picture of the old office, but trust us - this one will be even better! You'll be pivotal in helping the entire team transition smoothly and effortlessly into our new space.
Perhaps magenta isn’t your favorite color but give us a chance to change your mind! We promise it’s more than just a color here; it’s a part of our vibrant culture.
Who is People & Office Coordinator?
As the People & Office Coordinator at Entrio, you are the keystone that ensures our headquarters operates smoothly and efficiently. With your extensive knowledge in administration, accounting, legal regulations and human resource management, you will elevate our organizational effectiveness to new heights.
In this role, you will design, monitor, and analyze internal processes and procedures. You are the driving force behind a healthy office atmosphere and a reliable pillar in our operations. By implementing office policies that streamline and enhance our daily activities, you help us accelerate towards success.
Do you see yourself in the description below?
- You are experienced in legal administration (labor law - contracts and amendments).
- Reading laws and regulations is no problem for you.
- Numbers are not foreign to you.
- You love spreadsheets and documents.
- You are experienced in managing people.
- You love optimization and structure.
- You are a communicative person, enjoy a dynamic environment, and meeting new people.
- Speed and meticulousness are your traits.
- You are a team player, always ready to lend a hand.
- There is no problem you can't solve – you patiently seek the best solutions for our clients and employees.
- It makes you very happy when you manage to solve a problem.
- You love learning and improving.
- You don't like mess.
What will you do?
- Contract Management: Prepare and keep records of HR contracts and amendments, including NDAs and employment contracts.
- Vendor Negotiations: Manage contract and price negotiations with office vendors and service providers.
- Employee Records Management: Maintain records of employee data, annual leaves, and sick leaves.
- Insurance Management: Manage employee insurances.
- Employee Onboarding and Offboarding: Facilitate the integration and separation processes for employees.
- Event Planning: Organize team-building activities and other internal events.
- Supply Management: Purchase office supplies and manage inventory.
- Monitoring the office entrance: Opening the doors to clients and delivery.
- Logistics: Manage the dispatch of packages and distribute parking cards and equipment to employees.
- Vehicle Maintenance: Oversee the maintenance of company vehicles, toll systems, and registrations.
- Office Safety: Maintain a safe and secure working environment.
- Facilities Maintenance: Manage the upkeep of the office and plants.
- Administrative Support: Print tickets and write reports.
- Office Operations: Organize and oversee office operations and procedures, ensuring the implementation and maintenance of office policies.
- Travel Coordination: Reserve accommodations and transportation for business needs.
- Meeting Coordination: Organize and schedule meetings and appointments.
- Budget Management: Manage the office budget.
Requirements and qualifications:
- Experience Requirements: At least two years in an Office Management or similar role.
- Communication Skills: Strong communication skills and proficiency in English.
- Attention to Detail and Responsibility: Meticulousness and a high sense of responsibility.
- Proactivity: High level of proactivity and strong problem-solving skills.
- Organizational Skills: Desire and ability to organize and optimize existing processes, as well as to introduce new internal processes. Ability to multitask and manage time effectively.
- Continuous Improvement: Motivation for self-improvement and professional development.
What we offer:
- Permanent contract
- Salary from 1,750 EUR to 2,100 EUR gross per month (based on experience)
- Compensation for transportation and meals
- Opportunities for professional growth
- Office hours from 8 AM to 4 PM or 9 AM to 5 PM
- Eligibility to participate in the MultiSport program
- Accident insurance within Croatia
- A vibrant, inclusive, and pet-friendly workplace
- Access to some of the top events sold through Entrio
- A pleasant and modern office on Strojarska cesta in the business center of Zagreb close to tram stops, with parking available if needed
- Option to bring your dog to the office
- Work on a dynamic, international product used by over a million people each year.
If you’re ready to step into a role where your organizational skills and attention to detail will play a pivotal part in shaping our daily operations, we can’t wait to meet you. Join us to be at the heart of Entrio’s operations, where your impact will be visible every day!
